Placer County STEM Expo 8 - Exhibitor Event Logistical Information
Date: March 3, 2018
Location: Academic Warehouse, WJU campus - 2121 University Ave., Rocklin
Limited Power (120VAC) is available at most booths. A single extension cord outlet will be provided to all booths except 15 & 16. Note that this power from shared outlets.
Exhibitor Space Set-up:
The event begins at 9 am on Saturday. Exhibitor set up is open the evening prior (Friday, March 2) between 5 - 7:00 pm and the morning of the event (March 3) from 7 - 9:00 am.
Please have exhibitor ready and staffed by 9:00 am.
Exhibitor Space Tear-down:
The event ends at 4:30 pm on Saturday (March 3) - please do not break down until the awards ceremony has begun and is underway (Award ceremony begins at 3:30).
WJU restricts us from driving any vehicles up onto the front ramp or within the Quad area. There is parking available (and easier access to the warehouse) directly east of the warehouse, in the 'Overflow Parking' area.
Exhibitor Area Map and Exhibit Spaces:
The exhibitor area is located just inside the main entrance and into the theater area of the Academic Warehouse at William Jessup University. All student entrants and all visitors will pass by the exhibitor area on the way to the STEM Expo Student Entry display area and/or to the closing ceremony.
There are 24 exhibitor booths available, as shown in the map. Most booths are approximately 8’ deep x 10’ wide.
Any booth can be combined with the adjacent booth to create a large booth.
Booths 1 – 5 and 16-22 are against a curtained (pipe and drape style) wall. Booths 6-9 are against an indoor wooden wall. Booths 9-14 are against a cement tilt-up style back wall.
Spaces are marked on the floor with no curtain or barrier separating them. It is recommended that exhibitors bring free-standing items if they wish to delineate the space further.
As noted above the closing ceremony will be in the stage area beginning at 3:30, with a staged show and speaker beginning at 2:30, therefore booths 17-24 will have a large amount of traffic beginning just prior to that point. Additionally, we are asking that all booths refrain from any noisy activity (while tearing down or whatever) from 3:00 when the keynote speaker begins until the ceremony completes at about 4:30.
Each Single Booth is $25, double booths (any two beside each other) are $50. The single booth fee can be waived for non-profit and government organizations. (Please contact us for verification of fee waiver.)
Fees can be paid via check, online (below) via PayPal, on site by cash or credit card. Fees are due on or before the day of the event.
Please direct any additional concerns/questions to our Exhibitor Coordinator: Bob Lyons (firstname.lastname@example.org) or our Event Manager: Heidi Buck (email@example.com)